Senior Staff Assistant
7663BR
College of Science
COS School of Mathematical Sciences
Detailed Job Description
This position reports directly to the Head of the School of Mathematical Sciences (SMS). The Sr. Staff Assistant works closely with the other support staff of the school to ensure excellent customer service delivery to approximately 79 faculty, 15 adjunct faculty, programs within the School of Mathematical Sciences, RIT community members, external constituents, while executing established institute policies and procedures. The primary responsibilities of this position are to manage the Head's calendar activities, support the Head with reoccurring processes such as school meeting scheduling, faculty annual evaluations, annual reports and tenure/mid-tenure/promotion review portfolio preparation, provide administrative support to the Mathematical Modeling PhD program, organize school-wide events and coordinate marketing activities for the school.
The Sr. Staff Assistant in the School of Mathematical Sciences is a full-time position working 40 hours per week for 12 months per year. The position plays a key role in the School in providing administrative support for the Head.
Responsibilities include:
SMS School Head support
Manage calendar activities for the School Head utilizing Microsoft Outlook; assist the School Head in scheduling and preparing for school meetings with faculty and staff; maintain school faculty and staff roster and email distribution lists; assist School Head with faculty annual evaluation and plan of work process; coordinate travel arrangements for the School Head; assist the School Head in coordination and support of school councils and committees including SMS Advisory Board; manage pending projects and ensure that goals and deadlines are met; prepare communication for alumni and donors as directed by School Head; perform special assignments as assigned by the School Head
SMS School Support
Coordinate and maintain inventory of textbook desk copies for math courses; submit MATH/STAT textbook adoptions to campus bookstore each term; coordinate with the College of Science Marketing team to create media for marketing SMS seminars, colloquia and special events via email, electronic displays, COS and RIT online calendars and SMS social media; prepare SMS Annual Report; coordinate and support internal, external, and outreach events for the school for events such as guest speakers, Commencement activities, SMS Honors and Awards Ceremony and Open Houses; manage functions of the school office and supply inventory; direct student workers in the processing of incoming and outgoing mail; oversee transition of office space and key access to SMS controlled offices and classrooms; serve as backup for Student Support Services staff; provide administrative support to SMS faculty as needed; oversee orientation of new faculty/staff; provide support for faculty and staff search processes; provide support for faculty tenure, mid-tenure and promotion review processes
Math Modeling PhD Program Support
Provide administrative support to the Math Modeling PhD Program Director and PhD students; complete and process all student paperwork including enrollment, scholarship, grant-related stipends and verification of degree completion requirements; assist PhD students in preparing for dissertation defense and publishing of thesis; coordinate special events as requested by Director; attend RIT monthly PhD Program Assistants meetings; oversee student hiring process for PhD graduate teaching assistants (GTAs)
Department/College Description
The School of Mathematical Sciences (SMS) is one of six academic units in RIT's College of Science, which also houses the Chester F. Carlson Center for Imaging Science, the Integrated Sciences Academy, the School of Chemistry and Materials Science, the School of Physics and Astronomy, and the Thomas H. Gosnell School of Life Sciences. The SMS promotes research in mathematical and statistical sciences and is the home of 79 faculty members, four administrative staff members, three undergraduate programs (Applied Mathematics, Computational Mathematics, and Applied Statistics and Data Analytics), two MS programs (Applied and Computational Mathematics, and Applied Statistics) and a Ph.D. program in Mathematical Modeling. The SMS offers the required mathematics and statistics courses for students from all RIT programs.
Minimum Qualifications
Education/Experience:
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Associate's degree or equivalent experience
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Five years of related administrative, program or office experience, preferably in higher education.
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An equivalent combination of education and experience may be considered
Skills:
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Excellent written and verbal communication skills
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Ability to maintain the highest levels of confidentiality
- High-level of proficiency in Microsoft Office Suite
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Ability to quickly learn and utilize a variety of technical software applications with accuracy
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Work independently
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Customer/student focused
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Ability to manage multiple projects simultaneously
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Attention to detail
Professional Area:
Employment Category: Fulltime
Staff Job Function: Wage Band: 114H
How to Apply
In order to be considered for this position, you must apply for it at: http://careers.rit.edu/staff. Click the link for search openings and in the keyword search field, enter the title of the position or the BR number.
The direct link to this posting can be found here: https://sjobs.brassring.com/
Additional Details
Rochester Institute of Technology, the 10th largest private university in the U.S., is among the worlds leading technological universities. Its 18,000 undergraduate and graduate students from all 50 states and more than 100 countries are enrolled in over 200 academic programs, including 7 interdisciplinary Ph.D. programs. A pioneer in experiential education, RIT was the first to offer undergraduate degree programs in biotechnology, information technology, software engineering, and microelectronic engineering. As home to the National Technical Institute for the Deaf, the university offers unparalleled academic opportunities and services for the deaf and hard-of-hearing. Founded in 1829, RIT has 115,000 alumni throughout the United States and around the world. RIT has been named by the Chronicle of Higher Education as one of the "Great Colleges to Work For." RIT is a National Science Foundation ADVANCE Institutional Transformation site, and is responsive to the needs of dual-career couples through the Upstate NY Higher Education Recruitment Consortium. For more information, visit www.rit.edu/overview/rankings-and-recognition and www.rit.edu.
As a member of the RIT community employees receive a well-balanced benefits package that offers a variety of choices and access to additional employment advantages. These benefits, combined with an employees pay, provide a total compensation package that can be tailored to meet your needs. More on RITs Benefits, Health & Wellness program can be found at: https://www.rit.edu/fa/humanresources/content/benefits-health-and-wellness
RIT does not discriminate. RIT is an equal opportunity employer that promotes and values diversity, pluralism, and inclusion. For more information or inquiries, please visit RIT/TitleIX or the U.S. Department of Education at ED.Gov
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